A Comparative Review of Conference Management System
DOI:
https://doi.org/10.32890/jtom2023.18.2.7Keywords:
Web-based application, Conference Management Systems (CMS), Comparative Analysis, Academic Events, Virtual Conference SupportAbstract
This article provides a brief yet comprehensive review of Conference Management Systems (CMS), showcasing widely-used platforms such as EasyChair, ConfBay, OpenConf, Microsoft CMT, COMS, and EDAS—tools commonly employed by conference organizers. The strengths and features of each platform are explored, with a focus on key aspects such as paper submission, the review process, registration, agenda and program management, virtual conference support, proceedings, and email communication. Through this comparative analysis, the diverse functionalities and distinctive contributions of each CMS become evident, offering valuable insights for conference organizers to make well-informed decisions tailored to their specific event requirements. For instance, EasyChair is recognized for its user-friendly interface and the inclusion of the Virtual Conference Support (VCS) feature, addressing the growing trend of virtual and hybrid events. ConfBay positions itself as a user-friendly CMS with customizable features, while OpenConf offers versatility through its Community, Plus, and Professional Editions. This review highlights the unique strengths of each CMS, empowering organizers with a deeper understanding of their capabilities. The adaptability of these systems to the evolving landscape of academic and scientific events is a central theme, underscoring their potential to significantly contribute to the success and efficiency of conferences globally. Ultimately, this analysis serves as a valuable resource for navigating the complex landscape of CMS platforms, guiding organizers toward optimal choices aligned with their unique event management needs.
References
Baumann, M., Bacchus, C., Aznar, M. C., Coppes, R. P., Deutsch, E., Georg, D., Haustermans, K., Hoskin, P., Krause, M., Lartigau, E. F., Lee, A. W. M., Löck, S., Offersen, B. V., Overgaard, J., Thwaites, D. I., van der Kogel, A. J., van der Heide, U. A., & Valentini, V. (2023). Are hybrid conferences the new standard? Radiotherapy and Oncology, 184, 109695. https://doi.org/10.1016/j.radonc.2023.109695
Daimi, K. & Li, L. (2011) Designing an Online Conference Management System. Proceedings of the 2011 international conference on engineering research & practice (Las Vegas NV, July 18-21, 2011), pp.
Gupta, B., Gupta, O.P., & Sawhney, B.K. (2013) A Framework for Conference Management System, International Journal of Management & Information Technology, 5(2), 483-487
Ishak, W.H.W. & Zaibon, S.B. (2008) KMICe eX: Conference Management Tool, Proceedings of Knowledge Management International Conference 2008, Vol 2, pp. 645-650
Ishak, W.H.W., Zaibon, S.B., Rahmat, A.R. & Minai, M.S. (2003) Conference Management System to Manage Conference Information On-Line, In Investing in Innovation 2003, Vol 4: Information Technology and Communication, ed. Ramlan Mahmood et al., pp. 191–194
Kalmukov, Y. (2011). Architecture of a Conference Management System Providing Advanced Paper Assignment Features, International Journal of Computer Applications, 34(3), 51-59
Lubis, M., Zunaedi, I., Musnansyah, A., & Fauzi, R. (2022) Design Approach in Conference Management System with EZDESK Dashboard for Digital Ecosystem, International Conference on Science and Technology (ICOSTECH), Batam City, Indonesia, pp. 1-7, doi: 10.1109/ICOSTECH54296.2022.9829166.
Sultan, A.B.M., Ghani, A.A.A. & Fang, L.S. (2009) Framework for Conference Management System, Computer and Information Science, 2(1), 90-94.
Yanqing, F., & Itodo, D.E. (2021) An Emerging Model for Virtual International Academic Conference in Architecture, Engineering, and Construction, Frontiers in Built Environment, Vol. 7, 1-13, DOI=10.3389/fbuil.2021.701755
Zaibon, S.B., Ishak, W.H.W., Rahmat, A.R. & Minai, M.S. (2003) Conference Management System: An Online DSS for Conference Secretariat, Prosiding Seminar Kebangsaan Sains Pemutusan 2003 (15-16 Okt. 2003), pp. 115-120.
Zheng, C., Shen, W., Zheng, Q., & Tian, F. (2008) Design and implementation of a collaborative conference management system, Proceedings of the 12th International Conference on Computer Supported Cooperative Work in Design (CSCWD 2008), Xi’an, P.R. China, April 16-18, 2008, pp. 5-10
Published
Issue
Section
License
Copyright (c) 2024 Journal of Technology and Operations Management
This work is licensed under a Creative Commons Attribution 4.0 International License.
Disclaimer
The Journal of Technology and Operation Management (JTOM) has taken all reasonable measures to ensure that material contained in this website is the original work of the author(s). However, the Journal gives no warranty and accepts no responsibility for the accuracy or the completeness of the material; no reliance should be made by any user on the material. The user should check with the authors for confirmation. Articles published in the Journal of Technology and Operation Management (JTOM) do not represent the views held by the editors and members of the editorial board. Authors are responsible for all aspects of their articles except the editorial screen design.
