Design and implementation of a web-based information system for university staff union

Muhammad Muhammad Bala; Abdulmalik Ahmad Lawan; Salisu Mamman Abdulrahman

doi:10.32890/jcia2024.3.2.4

Authors

Muhammad Muhammad Bala Kano University of Science and Technology, Nigeria
Abdulmalik Ahmad Lawan Kano University of Science and Technology, Nigeria
Salisu Mamman Abdulrahman Kano University of Science and Technology, Nigeria

DOI:

https://doi.org/10.32890/jcia2024.3.2.4

Keywords:

academic staff union, information system, university staff, web-based, web programming

Abstract

The Academic Staff Union of Universities (ASUU) in Nigerian public universities has long championed the welfare and interests of academic staff. However, operational inefficiencies stemming from manual processes hinder its effectiveness in addressing contemporary challenges. This inefficiency hampers ASUU’s effectiveness and limits its ability to interact efficiently with its members and stakeholders. Therefore, this study proposes that the ASUU Web-Based Information System (AWBIS) should modernize data management, communication, and decision-making within the union. Drawing on related work in online information systems across various sectors, the methodology involves requirements gathering, leading to the development and implementation of AWBIS. Leveraging development technologies, AWBIS offers modules for member management, communication, event organization, and biometric attendance. This project uses the waterfall model approach to developing software as the research methodology. The data collection techniques include interviews and questionnaires. The AWBIS enables various operations to be performed online, consisting of registering members by the admin, logging members, and allowing members to manage their profiles. The system also provides a login page for both members and admins, each with their own username and password. A secure and accessible database for storing member
profiles, academic information, and other relevant data was created. The successful implementation of AWBIS will significantly streamline ASUU’s operations, resulting in improved communication, reduced administrative burden, and enhanced transparency. Members will have access to up-to-date information, and the system will facilitate better coordination of ASUU’s activities. Future enhancements, including financial management, election processes, loan applications, and mobile app development, are suggested to further optimize AWBIS’s functionality and accessibility. AWBIS is a model for leveraging technology to advance organizational efficiency and effectiveness within the education sector.

References

Babu, A. C., Teja, V. N. C. S., Reddy, A. D., Kumar, E. N., & Srinivas, V. (2023). Web based hospital management system. 2023 9th International Conference on Advanced Computing and Communication Systems, ICACCS 2023, 1109–1113. https://doi.org/10.1109/ICACCS57279.2023.10112962

Beigzadeh, S., Zamani, M., & Ibrahim, S. (2011). Development of a web-based community management information system. 2011 Fourth International Conference on Information and Computing, 3–6. https://doi.org/10.1109/ICIC.2011.52

Budiarto, M., Asmawati, A., & Kurniawan, M. (2024). Digital Transformation of Local Government: Design and Development of the Pakuhaji District Community Service Information System Website. International Journal of Cyber and IT Service Management, 4(1), 9–16. https://doi.org/10.34306/ijcitsm.v4i1.143

Edeh, S. E., Emewu, B. M., Edeh, M. ., Ikporo, S. ., & Ugwu, C. F. (2024). Design and implementation of an Sms and email based interactive online medical record management system. IOSR Journal of Computer Engineering, 26(2), 30–35. https://doi.org/10.9790/0661-2602013035

Fatchurrahman, M., Saputra, B., Azam, M., Hartono, M., Hidayah, T., Pratama, R. S., & Setyawati, H. (2024). Content validity of a web-based petanque sports management system. Journal of Hunan University Natural Sciences, 51(2), 28–34. https://doi.org/10.55463/issn.1674-2974.51.2.4

Firmansyah, M. D., Saddam, Bachtiar, S., Sfenrianto, S., & Kaburuan, E. R. (2019). Sales information system using web for small business (case study: CV. Tanaka service). International Journal of Mechanical Engineering and Technology (IJMET), 10(3), 1696–1702. http://www.iaeme.com/ijmet/issues.asp?JType=IJMET&VType=10&IType=3

Franco, G. R. L. (2016). Design and implementation of a web-based faculty information system. IEEE Region 10 Annual International Conference, Proceedings/TENCON, 1–5. https://doi.org/10.1109/TENCON.2015.7372976

Hidayat, A., Army, A. S., Rachman, A. A. F., Ilham, M. N., & Arif, M. I. (2024). Development of a web-based new student admission information system. Jurnal Media Elektrik, 21(2), 123–133. https://doi.org/10.59562/metrik.v21i2.1164

Kusumojati, P. P., & Mediawati, E. (2024). Web-based asset management information systems in higher education. International Journal of Business, Law, and Education, 5(1), 398–411. https://doi.org/10.56442/ijble.v5i1.382

Ma, H., Tang, Y., & Wu, L. (2007). The design and implementation of a web-based information system integrating cooperation, information gathering and classification. Proceedings of the 2007 11th International Conference on Computer Supported Cooperative Work in Design, CSCWD, 104–108. https://doi.org/10.1109/CSCWD.2007.4281418

Perbangsa, A. S., Hariawan, M., & Pardamean, B. (2018). Legislation information system. Proceedings of 2018 International Conference on Information Management and Technology, ICIMTech 2018, 477–482. https://doi.org/10.1109/ICIMTech.2018.8528176

Purwanto, R., Syafirullah, L., & Bahroni, I. (2019). Academic information system mobile-web based at the cilacap nature school ( SACIL ). The 2nd International Conference on Applied Science and Technology, 72–82. https://ojs.pnb.ac.id/index.php/Proceedings/article/view/1766

Rantung, V. P., Munaiscehe, C. P. C., Rorimpandey, G. C., Sangkop, F. I., Pardanus, R. H. W., & Hoppenbrouwers, S. (2020). Web-based application design for agile stakeholder communication. Journal of Physics: Conference Series, 1469(1), 1–6. https://doi.org/10.1088/1742-6596/1469/1/012062

Sari, I. P., Roikhan Maulana, M. S., Septiandini, E., & Rusmantoro, A. R. (2020). Web-based educational administration system for student affairs: an initial step to develop data-driven decision making. Proceedings - 2nd International Conference on Informatics, Multimedia, Cyber, and Information System, ICIMCIS 2020, 142–146. https://doi.org/10.1109/ICIMCIS51567.2020.9354322

Sijabat, T., Dopong, W., Rotikan, R., Lolong, S., & Moedjahedy, J. H. (2020). The development of web based information system at Universitas Klabat career center. 2020 2nd International Conference on Cybernetics and Intelligent System, ICORIS 2020, 1–5. https://doi.org/10.1109/ICORIS50180.2020.9320808

Sikiru, I. A., & Oyekunle, R. A. (2021). Web-based hospital management system. Adeleke University Journal of Engineering and Technology, 4(2), 28–40. http://www.aujet.adelekeuniversity.edu.ng/index.php/aujet/article/view/165

Verma, P., & Gupta, N. (2013). Fingerprint based student attendance system using GSM. International Journal of Science and Research (IJSR), 2(10), 128–131. https://citeseerx.ist.psu.edu/document?repid=rep1&type=pdf&doi=cf91f0fada0aaf8d7a0c6673618a86303cabe2a9

Wee, T. H., & Maesako, T. (2002). Development of a dynamic web-based information system for parents and pupils to enhance decision-making by school personnel: A case study of Jurong Primary School, Singapore. Proceedings - International Conference on Computers in Education, ICCE 2002, 901–905. https://doi.org/10.1109/CIE.2002.1186108

Yunanto, P. W., Nurhidayat, D., & Wicaksono, R. (2019). Development of Web-based Information System for Universitas Negeri Jakarta. KnE Social Sciences, 3(12), 453–461. https://doi.org/10.18502/kss.v3i12.4113

Ziveria, M., & Elvander. (2016). Web based Biblical library information system Lembaga Alkitab Indonesia — Jakarta. 2016 13th International Joint Conference on Computer Science and Software Engineering (JCSSE), 1–6. https://doi.org/10.1109/JCSSE.2016.7748900